Module Overview

Purchasing Module

  • Purchasing Guidelines & Tips

  • Important Purchasing Policies

  • Decoding a FOAP

  • Using the PCard In Person & Online

  • Allowable and Restricted PCard Use

  • Reconciling the PCard

Purchasing Policy Reminders

  • Purchase Approvals: Get approval from your supervisor before making any purchases. Without approval, you may not be reimbursed or might have to repay the expense.

  • Employee Responsibilities: Employees are responsible for familiarizing themselves with purchasing guidelines before making any purchases. When in doubt, ask your supervisor, Layla, or Devan. Additional responsibilities include:

    • Requesting tax exemption on all purchases made in the State of Tennessee.

    • Saving all receipts and documentation for business purchases.

    • Completing monthly card reconciliations for PCard holders by the end of each month.

  • Prohibited Purchases: SGI funds should not be used to purchase personal meals or alcohol. Employees should not initiate contracts or purchase subscriptions without IT approval.

  • Amazon Purchases: All Amazon purchases must go through the Technical Clerk via the APSU business account. Out-of-pocket Amazon purchases will not be reimbursed.