Module Overview
Purchasing Module
Purchasing Guidelines & Tips
Important Purchasing Policies
Decoding a FOAP
Using the PCard In Person & Online
Allowable and Restricted PCard Use
Reconciling the PCard
Purchasing Policy Reminders
Purchase Approvals: Get approval from your supervisor before making any purchases. Without approval, you may not be reimbursed or might have to repay the expense.
Employee Responsibilities: Employees are responsible for familiarizing themselves with purchasing guidelines before making any purchases. When in doubt, ask your supervisor, Layla, or Devan. Additional responsibilities include:
Requesting tax exemption on all purchases made in the State of Tennessee.
Saving all receipts and documentation for business purchases.
Completing monthly card reconciliations for PCard holders by the end of each month.
Prohibited Purchases: SGI funds should not be used to purchase personal meals or alcohol. Employees should not initiate contracts or purchase subscriptions without IT approval.
Amazon Purchases: All Amazon purchases must go through the Technical Clerk via the APSU business account. Out-of-pocket Amazon purchases will not be reimbursed.