Purchasing Policies
Purchase Approvals: Get approval from your supervisor before making any purchases. Without approval, you may not be reimbursed or might have to repay the expense.
Employee Responsibilities: Employees are responsible for familiarizing themselves with purchasing guidelines before making any purchases. When in doubt, ask your supervisor, Layla, or Devan. Additional responsibilities include:
Requesting tax exemption on all purchases made in the State of Tennessee.
Saving all receipts and documentation for business purchases.
Completing monthly card reconciliations for PCard holders by the end of each month.
Prohibited Purchases: SGI funds should not be used to purchase personal meals or alcohol.
Amazon Purchases: All Amazon purchases must go through the Technical Clerk via the APSU business account. Out-of-pocket Amazon purchases will not be reimbursed.
Subscription/App Purchases: Request APSU IT approval before purchasing any software or web-based subscription services, including work-related phone apps.
Contracts: Employees should not directly initiate any contracts or service agreements. Contracts should be referred to the Technical Clerk to be processed through APSU contract services.